MS WORD (DCA NOTES PART 3)
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M.S OFFICE
2007
Ms word 2007.
Extension – Document (.docx)
Win + r – winword
Start – all programme ms office
Ms word 2007 ok.
By
default name is document.1
Ms word
2007 is basically use for creates applications resumes project using shapes,
smartArt, hyperlink, etc
HOME
·
Paste(ctrl + v) – click here for more options
Such as pasting only
the values or formatting.
·
Cut (ctrl + x) – cut the selection from the document and
put it on the clipboard .
·
Copy (ctrl + c) – copy the selection and put it on
clipboard.
·
Format painter (ctrl + shift +c) – copy formatting from one place and apply
is to another.
Double click this button to apply the same formatting to multiply places
in the document.
FONT
·
Font(ctrl + shift + f) – changes the font fee.
·
Font size (ctrl + shift + f) – changes the font Size.
·
Grown font (ctrl + z ) – increase the font size.
·
Shrinks font (ctrl + l) – decrease the font size.
·
Clear formatting – clear all the formatting
From the selection leaving only the plain text.
·
B – Bold (ctrl + b) – make the selected text bold.
·
I – italic(ctrl + i) – italicize the selected text.
·
U – underline(ctrl + u)- underline the selected text .
·
Abc –strike through – draw a line through the middle of the
selected text.
·
X2 – subscript (ctrl + =) – create small letters below the text baseline.
·
X2 –supersize (ctrl + shift+ +) – create small letters above the line of
text 73 create a footnote .click insert footnote on the reference tab.
·
Aa – change case -
change all the selected text to suppercase lowercase or other common
capitalization.
·
ab – text highlight color – make textbook like it was marked with a
highlighter pen.
·
A – font color – change the text color.
PARAGRAPH
·
Bullets – start a bulleted list click the arrow to
choose different bullet style.
·
Numbering – start a numbered list. Click the arrow to
choose different numbering format.
·
Multilevel list – start a multilevel list click the arrow to
choose different multilevel list style.
·
Decrease indent – decrease the indent of the paragraph.
·
Increase indent – increase the indent level of the
paragraph.
·
Sort –alphabetize the selected text or sort
numerical data.
·
Show/hide(ctrl+*) – show paragraph marks and each others
hidden formatting symbols.
·
Aling text left (ctrl + L) – aling text to the left.
·
Centre(ctrl + E) – centre text.
·
Aling text left (ctrl + r) – aling the text to right
·
Justify (ctrl + j) – aling text to both the left and right
margin. Adding extra space between words as necessary . this creats a
·
clean look
along the left and right side of the
page.
·
Line spacing – change the spacing between lines of text .
you can also customize the amount of space added before and after paragraph.
·
Shading –the background behind the selected text or
paragraph.
·
Bottom borders – customize the borders of selected cells
oor text.
EDITING
·
Find (ctrl+f) – find text in document.
·
Replace (ctrl + h) – replace text in the document.
·
Selected – select text or object in the document .
use select object to allow you to select object that have positioned behind the
text.
INSERT
·
Table – insert or draw a table into the document
in word you can also convert existing text into a table .
Table Design
Layout
DESIGN
·
Header row – display special formatting for first row
of the table.
·
First column – display special formatting for the
first column of table.
·
Total row – display special formatting for the last
row of the table.
·
Last column – display special formatting for the
coloumn of the table.
·
Banded rows – display bounded rows in which even are
formatted differentely from ood rows.
This
banding can make table easier to read.
LAYOUT
·
Select – select the current cell, row, coloumn or
entire table.
· View gridline- show or
hide the gridline within the table.
·
Properties – open the table properties dialog box to
change advance.table properties such as indentation and text bwrapping options.
ROWS AND COLUMN
 |
·
Delete – delete row, column, cells, or the entire
table.
·
Insert rows above – add a new row directly above a selected
row.
·
Insert rows above – add a new row directly to below the
selected row.
·
Insert column to left – add a new column directly to the left
of the selected column.
MERGE
·
Merge cell – merge the selected cell in one cell.
·
Split cell –split the selected cell into multiple
new cell.
·
Split table – split the table into two table. The
selected row will become the first row of new table.
·
Auto fit – automatically resize the column width
based on the size of the text in them . you can set the table width based on
the window size or convert it back to use fixed column widths.
|
NAME |
ENG |
ECO |
A/C |
BST |
TOTAL |
MIN |
MAX |
AVE |
|
MAMTA |
85 |
55 |
91 |
45 |
211 |
45 |
92 |
58 |
|
Aarti |
81 |
66 |
98 |
85 |
306 |
55 |
85 |
72 |
·
Heights –set the height of the selected.
·
Table column width – set the width of the selected cells.
·
Distribute rows – distribute the height of the selected row
equally between them.
C = A to ...........R = I to ...............
Total = sum (B2 : f2)
Min = min (B2 :f2)
Max = max (B2:f2)
Average = average (B2:f2)
ALINGMENT
 |
·
Text direction – change the text direction within the
selected cells. Click the button multiples time the cycle through the available
directions.
·
Cell margins – customize the cell margins and the
spacing between cells.
DATA
·
Sort – alphabetize the selected text or sort numerical
data.
·
Repeat header rows – repeat the header rows on every place.
This only affects table which extend beyond a
single page.
·
Convert to text – convert the table to regular text.
You can choose which
text character to separate the columns.
· formula – add a
formula to a cell to perform a simple calculation.
Such as AVERAGE, SUM or COUNT.
Total / min/ max/ average = layout
fx (formula)then type [=sum (b2 :f2)]
PICTURE OR CLIPART
FORMAT
ADJUST
·
Brightness – increase or decrease the brightness of the picture
·
Contrast – increase or decrease the contrast of the
picture.
·
Recolor –recolor the pictureto give it a stylized
effect, such as gray cells or sepia tone.
· Compress picture –compress
picture in the document to reduce size.
· Change picture –change
to a different picture, preserving the formatting and size of the current
picture.
· Reset picture – discard
all the formatting changes you made to this pictures.
PICTURE STYLE
·
Picture shape – change the shape of the drawing
preserving all the formatting.
·
Picture borders – specific the color , width and line
style for the outline of selected shape.
·
Picture effect – apply a visual effect to the picture,
such as a shadow , glow reflection or 3d rotation.
ARRANGE
·
Position –
position the selected object on the page text is automatically set to wrap
around the object.
·
Text
wrapping – changes the way text wraps around the selected to configure the
object so that it moves along with the around it , selected “ In line with text
‘’
·
Aling –
aling the edge of multiples selected objects.
You can also centre them evenly
across the page.
MAILING
·
Group –
group object together so that they can be treated like a single object.
·
Rotate –
rotate or flip the selected object.
SIZE
·
Crop –
crop the picture to remove any unwanted parts.
·
Shapes
height – change the height of the shapes or picture.
·
Shapes –
insert readymade shapes such as rectangle and circle , arrows, line, flow
chart, symbols and callout.
FORMAT
·
Edit shape
– change the shape of this drawing, convert
it to a freefrom shape or edit the wrap print determine how text wrap around
the drawing
·
Edit text
– add text to the shape , edit the text
which has already been added .
1. Draw text box.
2. Text director.
3. Create line.
·
Shape fill
– fill the selected shape with solid color, gradient, picture or texture.
·
Shape
height – changes the height of the shape or picture.
·
Shape
outline – specify the color width and line style for the outline of the
selected shape.
·
Change
shape – change the shape of the drawing , preserving all the following.
·
Shadow
effect – add a shadow to the shape.
·
3-D Effect
– add a3-d effect to the shape.
·
Position –
position the selected object on the page text is automatically set to wrap
around the object.
·
Bring to
front –bring the selected object in front of all others object so that no part
of it hidden behind another object.
·
Send to
back – send the selected object behind all other object.
·
Text
wrapping – change the way text wrages
around the selected object to configure the object so that it moves along with
the text around it , selected “In line with text”.
·
Align –
Align the edges of multiples selected object. You can also centre them or
distribute them evenly across the page.
PROCESS
·
Shapes – Format – Add Text – or , Insert – WORDART
Ctrl them selected – Group
For move the picture – Text wrapping –
Tight
SMART ART
Insert a smart art graphics to visually
communicate information.
Smart art graphics range from graphical
list and process diagram to move complex graphics such as venn diagram and
organization charts.
DESIGN
Add
Shape – Add a shape
to the smart art graphics.
Add
Bullet – Add a text bullet to your smart art graphics. This option is
available only if:- the selected layout support bullet text.
Right
to Left – Switch the layout of the smart art
graphics between left to right and right to left.
Layout – Change the branch layout for the
selected shape this option or available only if you are using in an
organizational chart layout found in hierarchy category.
Promote
– Increase the level of the selected
bullet or shape. This option is most useful when working with the text pans.
Demate – Decrease the level of the selected
bullet or shapes. This option is most useful when working with the text pane.
Text
Pane – Show or hide the text pane.This text
pane helps you to quickly input and organize the text in the smart art graphs.
Change
Color - Change
the color varies applied to the smart art graphics.
Rest
Graphics – Discard
all the formatting change made to the smart art graphics.
FORMAT
Edit in
2-D – Change
the 2-D view to resize and drag shape the smart art graphics.This option is
available
only if you have applied a 3-D style to the smart art graphics.
Change
Shape – Change the shape of the drawing
preserving all the formatting.
Larger
– Increase the size of the selected shapes.
Smaller
–Decrease the size of the selected shapes.
Shape
Fill – Fill the selected shape with a solid
color , gradient , picture or texture.
Shape
Outline - Specify the
color with the line style for the outline of the selected.
Shape
effect – Apply a visual effect to the selected
shape such as shadow glow reflection or 3-D Rotation.
WORDART STYLE
Text
Fill – Fill
the text with a solid color gradient picture or texture.
Text
Outline – Specify the color with the and line
style for the outline for the text.
Text
Effect – Apply a
visual effect to the text such as a shadow glow reflection or 3-D rotation.
HYPERLINK
(ctrl +K)
Create a
line to a webpage, a picture or email address Or a program.
BOOK
MARK
Create a bookmark to assign a
name to a specific point In a document.You
can make a hyprerlink that jumps directly a bookmarked
location.
Jis page ka
Bookmark chahiye , sirf usi page no. mein rakhkar bookmark bnana chahiye.
CROSS REFERENCE
Refer to
item such as heading, figure and table by inserting
A cross
referring such as “See table 6 below” or “termed to
Page 8”.
Cross Reference or automatically updates if the content is moved to
another location by default cross- reference and insert as hyperlink.
HEADER
Edit the header of the document . The contents in
header will appear at the top of each printed page.
FOOTER
Edit the footer of the document. The content in the
footer will appear at the bottom of each page.
PAGE NUMBER
Insert the page no. in the document.
TEXT BOX
Insert reusable pieces of content
including field , document such title and author or any performation snippels
you create.
WORDART
Insert
document text in your documents.
FORMAT
Edit text – Edit the text for this word art .
Spacing – Change the spacing between the letters
of the text.
Even height – Make all letter exactly the same height
both uppercase and lowercase.
Vertical text – Draw the text vertically
with the letter stocked on top of each other
Alignment – Specific how individual lines of a
multiline word art should be alignment.
Shape fill
Shape
outline
Change
shape
Shadow
effects
3 – D
effect
Drop cap – Create a large capital letters of the
begning of a paragraph.
SIGNATURE LINE
Insert a
signature line that specifies the individual who must sign.
Inserting
a digital signature requires that you obtain a digit ID, such as one from a
certified Microsoft partners.
DATE &TIME
Insert the current date or time into the current
document.
OBJECT
Insert on
embedded object.
EQUATION (ALT +
=)
Insert
common mathematical equation or build up your own equation using a library of a
math symbol.
DESIGN
Professional – Convert selection to 2 – dimension for
professional display.
Linear -
Convert selection to a 1- dimensional
from for easy editing.
Normal text – Use non – math text in a math region.
Fraction – Add a fraction to the equation.
Script – Add a subscript or superscript to the
equation.
Radical – Add a radical to the equation.
Integral – Add a integral to the equation.
Large operation – Add a large operator to equation ,such
as a
summation products union or intersection.
Bracket – Add a trigonometric fraction to the
equation.
Accent -
Add a accent mark to the equation.
Limit and log – Add a limit or log function the
equation.
Operator – Add an operator to the equation.
Matrix – Add a matrix to the equation.
SYMBOL
Insert symbol that are not on your keyboard such as
copyright symbols, trademark, symbol etc.
PAGE LAYOUT
Themes – Current office theme change the overall design of the entire document
including colors , fonts and effect.
Theme
color – change the color for the current themes.
fonts Theme:-
Current :
office
Heading :
cambria
Body :
calibra
Change the
font for the current themes.
Themes effect :-
Current :
office
Change the effect for the current themes.
PAGE SETUP
side of Each line of document Margine
: select the margine size for the
entire
Document or the current section.
Orientation: switch the page between potrait and
landscape logout .
SIZE : Choose the paper for the current section.
To apply a
specific paper size to all section in the
document
lick more paper size .
Column :
Split text into two or more coloumn .
Break : Add page section on column break to the
document .
Link number : Add lines
no in the margine along
Hyphenation : Turn on hyphenation which allows
word to break line between the syllabus of words.
Margine hyphenation their text order to
have more
uniform spacing between words .
PAGE BACKGROUND
Watermark : Insert ghosted text behind the contant
on
the page .
this is
often used to indicate that a document is to be treated specially such as
“confidential” or “urgent” .
Page color : choose a
color for background of the page.
Page border :Add or change the
border around the page.
Paragraph
Indent left : Move in
the left side of paragraph by a certain amount to change the margin for the
whole document ,click the margin button.
Indent Right : Move the
right side of the paragraph by a certain amount to change the margin for whole
document .click the margin button.
Spacing before :
Change the spacing between paragraphs by adding space about the selected
paragraph.
Spacing After : Change
the spacing between paragraph by adding space below the selected paragraph.
Review
Protect Document : Restrict
now people can’t access in the document.
= How to protect a document in M/S
word?
Step 1 =
Limit formatting step ..............
Protect document : Restrict
formatting and editing - Allow only
this type of editing in the document.
|
Click
|
Enter new password option:
Re-enter password to confirm :
|
Stop protection
Password
|
|
||||
Click
Step 2 : Office button : Prepare
– mark as final (click) – ms word – ok –
|
If we want to Remove
Office button – prepare to mark as final.
Step 3 :
Office Button – Save as – click
as – Tools
General option......
Password to open .....
Password to modify .......
|
|
Read only recorded
 |
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|
Close
|
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4.Mailing (process) – Create one
to more document.
(Step 1) = Firstly write a letter
or notice.
(Step 2) = Click the
option,select receipt on this click. Type new list
(Step 3) = Delete same details
option by using customize column and then fill the left column and then click
OK.
(Step 4) = Click edit recipient
list and save this file.
(Step 5) = Click insert merge
field and one by one take the option like <<First name >>,
<<Last name >> etc.
(By pressing enter on the end of
the letter).
(Step 6) = Click preview result.
(Step 7) = If want all letters
then click finish & merge in this click (All) options then press OK.
Start mail merge : start a mail
merge to create a form letter
Which you intend to print e-mail multiple
times sending each copy to different
recipient .
VIEW
DOCUMENT VIEW
Print layout : view the document as it will appear on the
printed page .
Full screen
reading : view the
document in full screen reading view in
order to maximize the space available
for reading or commenting on the document .
Web layout : view the document as it would look as a web page .
Outline : view the
document as on outline and show the outline tools .
Draft : view the document as a draft to quickly edit the text .
Certain elements of the documents
such as headers and footers will not be visible the view .
SHOE /HIDE
Ruler : view the rulers , used to
measures and line up objects in the document
.
GRIDLINE : turn on gridline to which you can align
objects in the document .
Document map : open the document map , which allows you the
navigate through a structural view of document .
ZOOM
Zoom : open the zoom dialog box to specific the zoom level of
document . In most cases , you can also use the zoom control in the window to
quickly zoom the document .
100% : zoom the document to 100 % of normal size
.
WINDOW
New window : open a new window containing a view of
document .
Arrange all
: fill all open window containing a view of the document .
File all open program window side by side on the screen.
Split = Split the current
windows into two parts so that you can view different section of the document
at the same time.
Switch Windows = Switch to a
different currently open windows.
MACROS (alt +f8)
Click here to record a macro or to access other macro option.
Steps :-
Macros –Record macro – keyboard – press new shortcut key – close
Step Recording
= Step – write anything then select some para – Macros – Record macro –
Keyboard – press new shortcut key – assign – then some change in the page (like
: Bold ,Italic , etc.)
=Stop record
Also ,To ,Select lines press shortcut keys
On macro view
NOTES
Insert
Symbol
How to write a long word by typing only single letters symbol.More
symbol – auto correct – Replace : (write
any letter)
COMPUTER MEMORY
 |
Primary Memory
Secondary Memory
 |
|||
 |
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RAM
ROM Sequential Direct access
SRAM PROM
DRAM EPROM
EEPROM
FULL FORM
RAM =
Random Access Memory
ROM =
Read Only Memory
SRAM = Static
RAM
DRAM =
Dynamic RAM
PROM =
Programmable ROM
EPROM =
Erasable Programmable ROM
EEPROM =
Electrically Erasable Programmable ROM
v Note :-
Dynamic Ram me agar koi bhi word chhut
jaata hai toh space show nhi karega aur static Rom me space show karega. Like :
Ram is a good boy.
Ram is a good boy (DRAM)
Ram ... a good boy (SRAM)
v Note :-
Sequential wo hota hai jo cassette (disk)
ke tarah hi hota hai.
Direct access wo hota hai jo pen drive ke
tarah use hota hai.
v Primary memory works in first ways/stage.
v Secondary memory under the first stage.
IMPORTANT MEANING
I.
What is Microsoft Office ?
= Microsoft office is an office
suit of inter-related desktop application, server and services for the
Microsoft window. It is a horizontal market software that is used in a wide
range of industriues . M/S Office was introduced by Microsoft in 1981 for
Macintosh.Again it introduced windows in 1990.After that many new version were released.
i.Microsoft word = MS word is a
popular word processing package which provides facilities to write common
letters to desktop publishing .This means that is useful to typing and storing
letters ,articles , vouchers ,test uses and anything that consist mainly words.
ii.Microsoft Excel = MS Excel is
an electronic spreadsheet,it is a tool for numeric calculation , evaluation
,Analysis and it also offers capabilities for creating charts reports and
presentation to communication what analysis reveals.
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